Administrative Assistant

The Municipality of Strathroy-Caradoc is currently accepting applications for two (2) temporary full-time Administrative Assistants. These will be 12-month contract positions.

Position Summary:

Reporting to the Chief Administrative Officer, the Administrative Assistant provides administrative support to municipal staff and elected officials, ensuring smooth operations across the organization.

Duties and Responsibilities: 

• Provide administrative support to municipal staff, including the Chief Administrative Officer (CAO), department heads, elected officials, and other municipal employees.
• Schedule and coordinate meetings, appointments, and public meetings, ensuring all parties are informed and prepared.
• Answer and direct phone calls, emails, and other inquiries from residents, businesses, and community stakeholders in a professional manner.
• Assist in preparing documents, presentations, and reports for municipal meetings, including council meetings and public consultations.
• Manage and organize municipal records, files, and documentation, ensuring compliance with the Municipality’s Record Retention Policy.
• Handle and respond to inquiries related to municipal policies, procedures, and services, providing clear and helpful information.
• Assist with preparing and processing municipal invoices, payments, and other financial documents as needed.
• Research and assist with the development of Request for Proposals (RFP), Request for Quotes (RFQ), Expression of Interests (EOI), etc.
• Support the preparation of public notices, newsletters, and community outreach materials.
• Provide general office support, including photocopying, filing, data entry, and maintaining office equipment.
• Maintain confidentiality of sensitive municipal information and handle matters in accordance with municipal regulations and ethical standards.
• Act as a liaison between the CAO and municipal staff, ensuring effective communication across departments.

• Post-secondary education in a relevant field of study, such as Office Administration, Business Administration, or a related field, or a combination of experience and education.
• Minimum one (1) year experience working in an administrative role within senior management environment.
• Experience working in a municipal environment considered an asset.
• Excellent interpersonal, written, oral and public relations skills, with a focus on customer service excellence by adhering to the Municipality’s Customer Service Standard policy.
• Computer literacy utilizing the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Ability to work successfully with a team or independently.
• Ability to consistently maintain a high degree of confidentiality.
• Understands and works within the Occupational Health and Safety Act, Regulations, and any Municipal policies and procedures.
• Must have a valid class “G” Ontario Driver’s licence with a satisfactory driver’s abstract
• Provide a satisfactory Criminal Record Check prior to starting employment
• Must be legally authorized to work in Canada

Wage: Band 2 - $41,951.00 to $52,434.20 per year (Currently under review).

Benefits: Voluntary enrolment in the OMERS defined benefit Pension Plan.